Provincial Offences Clerk

Provincial Offences Clerk – Posting # 2024-120

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Location:                          County of Lennox and Addington – 97 Thomas Street East, Napanee

Supervisor:                      Manager, Financial Services & Provincial Offences

Hours of Work:                8:30 am to 4:30 pm, Monday to Friday (35 hours per week)

Salary Range:                  $54,672.80 to $63,954.80 per year plus a comprehensive benefit package

Closing Date:                  January 2, 2025              

Reporting to the Manager, Financial Services and Provincial Offences, this position is responsible for a full range of activities related to the daily operations of Provincial Offences in the County of Lennox & Addington.

RESPONSIBILITIES:

• Provide clerical and administrative services in court and court administration

• Provide quality customer service, answer inquiries and respond to requests in a fast-paced environment

• Receive and send legal documents, proof for accuracy, and administer the legislated processes

• Accept, verify and input tickets and information filing from enforcement agencies

• Process dockets and prepare and send trial notices and other court documents

• Set up and dismantle courtroom equipment

• As clerk of court, arraign defendants, record pleas, swear in witnesses, interpreters, defendants; record case information, dispositions and actions on charging documents, and ensure document notations/recordings are accurate and complete

• Accept and process payments, balance daily cash and prepare reports

• Perform collection activities of outstanding fines

• Satisfactory attendance record, subject to the requirements of the Ontario Human Rights Code

QUALIFICATIONS:

• Post-secondary education with a diploma in programs such as court administration, legal administration/ law, business or office administration and a minimum of 1-2 years experience working in court administration or similar capacity

• Sound knowledge of Provincial Offences Court administration, legislation, and procedures

• Working knowledge of Courtroom protocol, setup and operations with attention to detail to verify and endorse court documents proficiently

• Highly computer literate, proficient in Microsoft Office (Excel, Outlook and Word), ICON, CAMS, Zoom Pro, Liberty Recording system, Adobe Acrobat

• Strong organizational skills with the ability to work independently and as part of a team

• Display professionalism, empathy, sensitivity, tact and excellent judgment

For more information or to apply, please visit our website at https://www.lennox-addington.on.ca/employment

The County of Lennox & Addington is committed to being a diverse and inclusive employer, creating workplaces that welcome, value, and respect the diversity of employees and support them to actively engage in the workplace and reach their full potential.

Personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act for the purpose of applicant selection. We thank all applicants for their interest, however, only those selected for an interview will be contacted.  Applications received after the closing date will not be considered. 

Please note that accommodations are available upon request to support the participation of persons with disabilities in applying for jobs and during the interview and assessment process.  If you require an accommodation, please call the County’s Human Resources Department at 613-354-4883 to discuss.  We will work with you to meet your needs.

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