Office Administrator

We are actively seeking a vibrant and motivated Office Administrator to join our team at our Kingston location (510 Canatara Court, Kingston). We are a local family-owned, family-focused chiropractic wellness centre that has practiced for 17+ years. We have two locations that are both within multi-business complexes, one is in Kingston’s west-end and the other one on the Tyendinaga Mohawk Territory. If you are looking for a fun-loving, high-energy practice and thrive in a team setting, we want you to apply! Please drop off your cover letter and resume at either location! Kingston: 510 Canatara Court or Shannonville: 14 York Road.

Responsibilities

• Respond to inquiries via phone calls, emails, and social media platforms
• Schedule appointments
• Inputting of reports and paperwork
• Take and track payments via debt, credit, cash, and e-transfers
• Manage payment plans
• Create and email receipts
• Prepare and track patient care plans in software
• Maintain filing system
• Help maintain general office tidiness
• Opening and closing duties
• Attend and participate in weekly team meetings
• Be available and take part at our quarterly Vision Days and yearly AGM
• Attends and actively participate in personal and/or professional growth seminars on the occasional weekend
• Attends and participates in “expos” the practice manifests every year. These usually occur on the weekends or in the evening and are booked months in advance

Skills

• Bubbly personality actively looking for ways to help people
• Team oriented
• Ability to prioritize, multi-task, and problem solve
• Ability to communicate with variety of people, both verbally and in writing
• Comfortable interacting with babies and children
• Knowledge of administrative and clerical procedures
• Knowledge of PC
• Knowledge of Excel spreadsheets, Google drive
• Responsible
• Punctual
• Attention to detail

Requirements

• High School Diploma or GED
• Related experience preferred, but not necessary. Willing to train the right candidate

*Please drop off your resume and cover letter between our hours of operation*

• Monday- Kingston 7am-10:30am & 2:30pm-5:00pm
• Tuesday- Shannonville 7:30am-11:30am
• Wednesday- Kingston 7am-10:30am & 2:30pm-5:30pm
• Thursday- Kingston 7am-10:30am & Shannonville 2pm-5:30pm

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