Finance and Database Coordinator

We are seeking to hire a Finance and Database Coordinator! 

The Finance and Database Coordinator plays an essential role in advancing the mission of the Prince Edward County Memorial Hospital Foundation.

As a valuable member of our team, you will make a difference by supporting the Foundation’s financial activities and assisting with database management.

Interested applicants may find a copy of our job description is available via our Careers Page or by request via Tabitha Taylor, Career Edge – Employer and Community Liaison [email protected]

Responsibilities:

• Perform day-to-day bookkeeping for financial transactions
• Prepare bank deposits
• Maintain general ledger and supporting journals and schedules
• Prepare month-end reconciliations of bank accounts and allocations of revenue to correct accounts
• Preparation of monthly financial statements for internal management use
• Maintain budget to actuals for review by management
• Manage the process of compiling the required information as part of the year-end audit
• Process donations, manage and process recurring donations and issue charitable tax receipts
• Support Finance Committee, through the ED and Treasurer, with Finance Committee meeting materials, minutes and meeting package content
• Compile financial information needed for external and internal communications (i.e. annual report, event remarks, donor stewardship reports)
• Prepare prospect profiles and generate reports through the collection and entry of data using Donor Perfect, QuickBooks and other software like CharityCan, MS Word and MS Excel

Qualifications and Skills

• Thorough knowledge of basic accounting procedures and principles
• Experience with creating financial statements, general ledger, supporting journals and schedules and reconciliation of accounts
• Experience working in not-for-profit would be an asset
• Demonstrated knowledge and proficiency in accounting and donor management software (i.e., Raisers Edge or Donor Perfect) QuickBooks or other financial management software, Excel and MS Word
• Attention to detail
• Time management skills and ability to meet deadlines under pressure
• Strong communication, interpersonal and analytical skills that include sensitivity to donor information
• Post-secondary education in financial related courses or a related field with equivalent experience

Working Conditions

• Confidential Environment – Confidentiality required in and outside the workplace – working with sensitive business and personal matters
• Infrequent travel across the Quinte Region may be required
• Some evening and weekend work may be required
• Scent-free, non-smoking and alcohol-free environment

Health and Safety

• Adheres to the provisions of the Occupational Health and Safety Act
• Adheres to the provisions of Quinte Health Human Resources Policy
• Adheres to PECMHF Policies and Procedures outlined in the PECMHF Human Resource Manual
• Reporting: Reports directly to the Executive Director
• Contacts
  Internal: Board members, staff, volunteers, physicians, nurses, and other foundations
  External: General public, donors, volunteers, patients and families, and other non-profit organizations, foundation bank and bookkeeper/auditor reps

Time Required to Attain Minimum Competence: 6 Months

Working Hours: Average Daily Hours 7.5

Average Weekly Hours 37.5

Shifts Days with flexible hours and possible evening and/or weekend meetings and/or events.

Compensation: Salary: $55,000-$70,000. This permanent, full-time position offers a competitive compensation package and benefits.

How to Apply:
Cover letter and resumes accepted in person at the PECM Hospital Foundation office in the Prince Edward County Memorial Hospital, 403 Main St. E., Picton, ON, K0K 2T0, or e-mailed to Shannon Coull, Executive Director at [email protected]. For more information view our Careers page at www.pecmhf.ca/careers

Deadline for applications: 4:00 p.m., Friday, January 10, 2025. It is important that you indicate the position for which you are applying within the subject line of your email.

We are an equal employment opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

This job advertisement has been provided by an external employer. Career Edge is not responsible for the accuracy, authenticity or reliability of the content.Cette offre a été fournie par un employeur externe. Career Edge n’est pas responsable de l’exactitude, de l’authenticité ni de la fiabilité du contenu.