Currently reporting to the Chief Administrative Officer, the Development Services Coordinator provides support related to the processing of Planning Act and Building Permit applications and inquiries applicable to municipal development services. The position of Development Services Coordinator provides scheduling and administrative support to all facets of Development Services. Additionally, the Development Services Coordinator performs all statutory duties as the Secretary/Treasurer to the Township’s Committee of Adjustment.

MINIMUM QUALIFICATIONS:

·Post-secondary diploma/degree in Planning, Planning Technician, Public Administration, Business Administration, Law Clerk or related discipline;
·Completion of (or willingness to complete) the Ontario Association of Committees of Adjustment & Consent Authorities (OACA) ‘Primer on Planning’ course would be considered an asset;
·Certification (or eligibility for membership in) Ontario Association of Committees of Adjustment & Consent Authorities (OACA) would be considered an asset;
·One (1) to two (2) years of related professional experience in administrative/land use planning support role;
·Experience in municipal setting is considered an asset; Working knowledge of legislation, regulations, policies and procedures that relate to municipal land use planning and government operations;
·Demonstrated organizational and time management abilities;
·Proficiency with Microsoft Office Suite (Outlook, Word, Excel,PowerPoint);
·Ability to work within the pressures of multiple and varied deadlines;
·Ability to carry out detailed research, analyze information and prepare sound recommendations, when required;

SPECIFIC SKILLS, ABILITIES AND KNOWLEDGE:

·Demonstrated attention to detail, ensuring accuracy with large volume and diversity of work;
·Demonstrated flexibility and organizational skills in effectively managing shifting priorities, based on urgency and importance;
·Maintain a high level of tact, diplomacy, confidentiality, and always conduct oneself in a professional manner;
·Demonstrated ability to be a team player with effective oral, written and interpersonal communication skills to ensure effective working relationships with Committee, employees and the general public;
·Effective planning, time management, proof reading, research, analytical reasoning and problem-solving skills;
·Thorough working knowledge of municipal policies, procedures, applicable legislation and regulations, relevant industry standards, By-laws and Acts (federal, provincial and municipal).

KEY RESPONSIBILITIES AND DUTIES:

·Create and maintain Planning Act applications, process payments in accordance with the Fee & Tariffs By-law, circulate applications internally and externally, and be the first point of contact for Development Services related inquiries.
·Arrange meetings including both internal and external staff (in person and virtually) and support Planning Services through the culmination of mapping, records and applicable information.
·Act as the lead for Zoning Compliance, Septic and other Development Services record searches in conjunction with Records Management & Clerks staff.
·File management of Development Services Records in accordance with Township records management policies.
·Perform all statutory duties as the Secretary/Treasurer to the Committee of Adjustment, including, scheduling and preparing agendas and minute taking, circulation of notices of decisions, attending Committee of Adjustment meetings and Council meetings as required.
·Support in the preparation of Site Plan Control Agreement, Well Water Agreements; Development Agreements, Encroachment Agreements, By-laws asrequired.
·Monitor clearance of conditions applicable to Plan of Subdivision and Consent applications. Responsible for general inquiries (telephone and counter) respecting Development Services matters; including but not limited to general information contained within the Official Plan, Comprehensive Zoning By-law, Site Plan Control By-lawetc.
·Maintain and strengthen relations with ratepayers, applicants, lawyers, internal and external staff responsible for the participation Development Service responsibilities;
·Read and interpret legal documents (ie. Transfers, Reference Plans, Agreements etc.).
·LiassonwiththeCountyofLennox&AddingtonastheTownship’sleadrelatedtothe use and implementation of CityWorks.
·Use CityWorks software to upload, process applications, supporting both internal and external uses.
·Assist Development Services staff with data entry, summaries and reporting.
·Research polices, by-laws, best practices and other municipal processes as required by departmental staff.
·Compose correspondence (ie. electronic-mail), reports, presentations, certificates, memos, and press releases for distributed both internally and externally.
·Open and close new building permits using Asyst, SharePoint, and CityWorks software programs.
·Upload requested building permit information to MPAC using specialized software and respond to inquiries from MPAC regarding building permits as needed.
·Provide general administrative support and other duties as assigned.

Note: Above duties are representative of a typical position and are not to be construed as all-inclusive.

WORKING RELATIONSHIPS:

Internal
Regular communication with all Township staff.

External
Taxpayers/ratepayers, vendors, auditors, provincial ministries, legal counsel, other municipalities, and agencies.

WORKING CONDITIONS:

·Normal office environment working conditions apply.
·May be required to attend meetings outside of regular office hours.
·May be seated for long periods (3 – 4hours).
·At certain times of the year there are strict deadlines to meet which may cause extra workload or additional work hours.
·The use of a personal vehicle may be required to attend off-site meetings/events.

WORKING CONDITIONS:

·Comprehensive benefit package
·OMERS pension plan

Interested candidates are requested to submit a cover letter and resume by 11:59 pm, Sunday, October 12^th, 2025 clearly marked “Development Services Coordinator”:

Please send to:

Township of Stone Mills
Jason White, CAO
4504 County Rd 4
Centreville, Ontario
K0K 1N0
Email: [email protected]

We thank all applicants that apply and advise that only those to be interviewed will be contacted. In accordance with the Municipal Freedom of Information and Protection of Privacy, personal information is collected under the authority of the Municipal Act 2001, S.O. 2001, c. 25, and will be used for the purpose of candidate selection.

The Township of Stone Mills is an equal opportunity employer committed to inclusive barrier-free recruitment and selection process. If you require this document or correspondence in an alternate format, please contact the above noted contact for accommodation.

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