Manager- Office Administration

Welch LLP,  is seeking a Manager- Office Administration to join their Belleville Office. The successful candidate will have an opportunity to work with great people and great clients in an environment that values and fosters respect, personal and professional development, and a healthy work-life balance. This role is ideal for someone who has an entrepreneurial spirit and wants to gain diverse experience

Job Duties: 

• Co-ordinate the administrative procedures and systems to streamline general administration across six local offices.
• Assist all Partners of the local offices in their needs and more specifically, those of the Local Office Managing Partner (LOMP).
• Manage schedules and deadlines.
• Identify issues, provide solid solutions and implement as required.
• Ensure the accurate and timely information entry to the firm’s data base.
• Work closely with the administrative accounting assistant and oversee all aspects of this role (payroll, accounts payable, financial statements, firm and employee issues, etc.)
• Review, ensure accuracy and distribute the financial statements for the firm’s various companies
• Monitor costs and prepare budgets.
• Manage Belleville office Administration Team (4 direct reports and 5 indirect reports in other Welch Quinte offices including payroll, accounts payable, accounts receivable, reception, invoicing, admin and internal bookkeeping).
• Assess the Belleville Office Administration Team’s performance and provide mentoring and guidance to ensure maximum efficiency and create opportunities for individual growth and development.
• Ensure the even flow of work of the administration staff in the Belleville office.
• Liaise between Partners and staff.
• Provide assistance in recruitment and retention strategies.

Skills/Qualifications:

• Bachelor’s degree, combined with 3-5 years of relevant human resources and/or accounting experience.
• 2-3 years’ experience managing a high-performance team.
• Proven experience in hiring, training, motivating, and retaining staff.
• Proven ability and experience in budget preparation.
• Experience in Reviewing/assessing financial statements and taking action as needed.
• Managing multiple priorities and meeting tight deadlines (daily, monthly, quarterly, and year end)
• Ensuring accurate time entry and maintaining data integrity.
• Proven ability to manage multiple priorities and meet tight deadlines.
• Demonstrated strong problem-solving skills.
• Strong working software knowledge and experience in the following areas: CCH iFirm – jobs and billings, MS Power BI – data collection and report generation.
• Sage 300 – entering data, printing cheques, creating reports from scratch.
• Advanced Excel skills including formulas and pivot tables, ability to work with Excel beyond basic functions and data entry.
• Understanding of the payroll function including employee and employer remittances, benefits and employment standards.
• Exceptional client / customer service skills (internal and external)
• Exceptional organization, analytical, and communication skills.
• Provide back-up coverage for payroll and other areas including accounts payable.

Additional Information:

• Compensation: Salary range – $73,000 – $79,000 yearly
• Job type: Full-time
• Schedule: Monday – Friday.

How To Apply Here:

Please apply by sending your cover letter and resume to [email protected] with subject line “Manager Office Administration – Belleville”.

This job advertisement has been provided by an external employer. Career Edge is not responsible for the accuracy, authenticity or reliability of the content. If you believe this job posting may be fraudulent, please report this posting to [email protected]. Learn more about how we prevent and respond to fraudulent job postings in our Fraudulent Job Posting Policy.