Financial Assistant

What you will do

• Processes financial transactions and records them in department operating accounts.
• Performs bookkeeping procedures which may include journal entries, payroll entry, expense claim auditing, invoicing, requisitions, rebates, and/or collections.
• Provides input into the review, development and implementation of administrative and financial policy, procedures, and guidelines.
• Provides general guidance to others on policies and procedures.
• Monitors and reconciles the department’s procurement card account.
• Liaises with department staff on payroll requirements and data entry.
• Processes purchase requisitions for approval, places purchases orders, tracks orders, and verifies receipt of goods.
• Maintains confidential employment files and records.
• Reviews and processes professional expense reimbursement claims.
• Assists with invoicing and recording accounts receivables.
• Performs monthly and quarterly bank reconciliations.
• Monitors and reconciles the department’s procurement card account.

Required Education

• Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent.
• in business administration preferred.

Required Experience

• More than 2 years and up to and including 3 years of experience.
• Experience in client and/or customer experience functions considered an asset.
• Experience in financial services practices considered an asset (e.g., maintaining accounting records, etc.).
• Experience working at a post-secondary education institution considered an asset.
• Consideration may be given to an equivalent combination of education and experience.Job Knowledge and Requirements
• Knowledge and insight of practical methods, techniques, and work processes that is typically acquired through a combination of technical training and/or substantial work experience.
• Provide information to others that requires technical or administrative explanation or interpretation.
• Attempts to resolve a difficult or challenging interpersonal situation or, overcome resistance to gain cooperation.
• Adapt messages to meet the needs of the intended audience.
• Manage own work and may train and review the work of casual employees, work study students, and/or volunteers, to see commitments through to completion.
• Participate in project team meetings and is involved in developing individual and team project plans.
• Identify new problems and seeks information and input to fully understand the cause.
• Identify opportunities to improve the effectiveness and efficiency of work processes.
• Break down concrete issues into parts and synthesizes information succinctly.
• Respect diversity and promotes inclusion in the workplace.
• Awareness of relevant legislation, including Employment Equity, Human Rights legislation, Treaties, sexual violence legislation and the Accessibility for Ontarians with Disabilities Act and its regulations.

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