Finance Assistant – Accounts Payable

The Township of Havelock-Belmont-Methuen are looking to hire a Full Time-Permanent Finance Assistant – Accounts Payable employee.

Job Summary:

Reporting to the Deputy Treasurer, the Administrative Assistant is responsible for a

variety of administration functions including accounts payable, utility accounts

administration, energy consumption administration, answering of front-line telephones,

and front counter customer service duties.

Job Description:

Duties and Key Responsibilities:

Perform tasks associated with accounts payables administration including the

processing of invoices, including coding and distribution to department heads, and the

issuance of payment by cheque, internet or electronic funds transfer, on a weekly basis.

Perform accounts receivable related tasks associated with the processing, maintenance

and mailing of invoices and statements through the accounts receivable module of the

HBM municipal management software (Keystone). Issuing and mailing of invoices

annually/monthly for Animal Tags, Trailer Park Licensing, Ice Rentals, Advertising,

Building Permit Renewals and all other miscellaneous invoicing.

Perform utility accounts administration tasks for water and sewer: organize, maintain,

balance, and bill accounts monthly; prepare and mail billings; calculate penalty and

interest monthly on accounts; prepare and mail disconnect notices and maintain

corresponding records; maintain pre-authorized payment plans for utilities; and maintain

tenant utility deposit records.

Provide front line assistance with telephone enquiries, and front counter

reception duties, such as: addressing resident concerns; receiving payments and

providing receipts (for taxation and utility billings, invoices, building permits,

miscellaneous items, etc.); issuing waste disposal tags and animal licenses; assisting

residents with completion of Township required forms; and referring requests or

concerns to appropriate Township departments.

Record all sources of the Township’s energy consumption monthly into the LAS data

base and assist with annual reporting to the Ministry of Energy.

Provide administrative support to the CAO/ Municipal Clerk and other staff when

required. Responsible for covering duties and obligations for other front line staff during

absences.

Perform all other duties as assigned.

Supervisory Responsibilities:

The incumbent has no supervisory responsibilities.

Job Specifications:

Post-Secondary School Diploma in a two-year Business Administration program is

required, or equivalent experience and responsibility in an office setting.

Minimum two (2) years’ experience in a municipal or public sector office environment,

involving financial and administration duties, is preferred.

Advanced computer skills in Microsoft Office (Word, Excel, Outlook, PowerPoint) is

required; familiarity and/or previous experience with Keystone Complete software is

considered an asset.

Key Performance Competencies:

This individual on a regular basis will be required to maintain confidentiality of all

corporate information and organizational matters.

Demonstrated ability to perform a wide variety of office related tasks and change focus

quickly.

Demonstrated superior public relations and communication skills, with an emphasis on

organization, prioritization and multi-tasking abilities.

Demonstrated ability to work effectively with a team and maintain constructive working

relationships.

Demonstrated ability to problem solve and de-escalate situations involving upset

customers/clients.

Demonstrated ability to clearly and effectively present information verbally and in

writing. Demonstrated ability to work within a municipal government structure.

Demonstrated ability to maintain confidentiality and promote an ethical work

environment.

Demonstrated ability to ensure the confidentiality of all corporate information and ensure

transactions are in accordance with the Municipal Freedom of Information and

Protection of Personal Privacy Act.

Demonstrated ability to act in accordance with established guidelines, follow standard

policies, procedures, and legislation such as Occupational Health and Safety Act;

Accessibility for Ontarians with Disabilities Act (AODA), etc.

Working Conditions:

Work is in an office environment at the Township Office.

Normal stress associated with office interruptions, customer enquiries and handling the

occasional upset resident.

Contacts:

Internal:

Council Members, CAO/ Municipal Clerk, Treasurer, Department Heads and other

municipal staff for the exchange of information.

External:

• General public to convey or exchange information.
• Financial Institutions.
• Auditors, as required, to provide information.
• Vendors

Qualifications:

The incumbent must possess the following qualifications:

• Ontario Secondary School Diploma (OSSD)
• Post-Secondary School Diploma, in a two-year Business Administration program, or

equivalent experience and responsibility in an office setting

• Minimum two (2) years of experience in a municipal or public sector office environment,

involving financial and administration duties, is preferred; and

• Advanced computer skills in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Familiarity and/or previous experience with Keystone Complete Software will be

considered an asset.

Additional Information:

Job Type – Full Time – Permanent

Hourly Wage – $27.34 – $31.69

Closing Date to Apply – January 13, 2026 at 4:30pm

 The Township offers a comprehensive benefits package, enrollment in the Ontario Municipal

Employees Retirement System (OMERS) Pension Plan and a competitive wage that

corresponds with education, experience and working abilities.

How to Apply Here:

A detailed job description can be found on the Township website at www.hbmtwp.ca. Please

submit a cover letter and resume, clearly marked with the position title:

“Finance Assistant – Accounts Payable,” by email or regular mail no later than 4:30 pm on January 13, 2026 to:

Kayla Spooner

Deputy Treasurer

Township of Havelock-Belmont-Methuen

P.O. Box 10, Havelock, ON K0L 1Z0

[email protected]

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