Administrative Assistant (temporary full-time)

Administrative Assistant – Unilingual (English) + Bilingual (English/French) Positions

Division: Drinking Water and Environmental Compliance Division

Locations: Cornwall, Kingston, Ottawa

Language of Position(s): Both English and bilingual

Job Term: 3 Temporary

• 1 temporary full-time unilingual position for up to 12 months with possible extension in Kingston
• 1 temporary full-time bilingual position for up to 9 months with possible extension in Cornwall
• 1 temporary full-time unilingual position for up to 12 months with possible extension in Ottawa

Job Code: 08OAD – Office Administration 08

Salary: $26.92 – $31.31 Per hour

Job ID: 241427

About us:

The position operates within the Drinking Water and Environmental Compliance Division, East Region, which is responsible for protecting and supporting clean air, land, and water – including the delivery of safe drinking water – through provincial oversight and the administration of compliance and enforcement programs.

About the job

In this role, you will:
• provide administrative assistance and support to the management team and staff
• respond and refer general inquiries and process all mail services
• provide document processing services and manage document flow and approvals
• implement and maintain an electronic file classification system database and records management system
• provide human resources services (e.g., recruitment support)
• support procurement, forecasting and monitoring of financial transactions

Mandatory requirements for bilingual position:

• You have oral French language skills at the advanced level. Your proficiency level will be confirmed before hire.

Technical Knowledge:

You have:
• knowledge of financial systems.
• office administration policies, procedures, guidelines and practices.
• knowledge of records management practices, procedures, filing systems and retention schedules.
• the ability to obtain knowledge of relevant sections of FIPPA and internal directives, guidelines, policies, and procedures.

Communication, Interpersonal and Customer Service Skills:

You can:
• deal with all levels of staff and service providers, to answer telephones, greet visitors, respond to general program inquiries.
• coordinate small and large meetings/events and functions.
• compose routine letters from brief verbal or written instructions.
• proofread materials to ensure accuracy in grammar, spelling, and punctuation.

Analytical, Problem-Solving and Organizational Skills:

You can:
• assess, identify and analyze the nature of inquiries.
• conduct searches and compile information.
• coordinate multiple demands, prioritize workload and meet timelines.

Computer Skills:

• You are proficient with a range of computer software including word processing, presentation and database packages, email, internet, and conference software

How to apply:

1. You must apply online by visiting www.ontario.ca/careers. You must enter the job id number in the Job ID search field to locate the job ad.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

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