Administrative and Accounting Assistant

Welch LLP is currently looking for an Administrative and Accounting Assistant for our Napanee office.  Napanee is part of the Welch LLP – Quinte Region Practice. The successful candidate will have an opportunity to work with great people and great clients, in an environment that values and fosters respect, personal and professional development, and a healthy work-life balance.

As an Administrative and Accounting Assistant within the Napanee office, you will take a hands-on role in all aspects of administration and bookkeeping. You will work closely will all members of the team including senior staff accountants and the partner and external clients. You will have an opportunity to work in an environment that builds on the strengths of every employee and promotes their professional and personal development.

The client base includes a variety of owner-managed incorporated and self-employment businesses, local government, agriculture, and not for profit sectors.

Job Duties

1) Reception

2) Administration
a) Electronic filing of various types of information
b) Arrange and coordinate meetings and events
c) Maintain filing system for Partner
d) Input billings, receive and record bank deposits; petty cash entries
e) Maintain various tracking records
f) Maintain archiving system
g) Assemble financial statements and other materials
h) Prepare and edit correspondence, communications, presentations, and other documents
i) Co-ordinate project-based work
j) Review operating practices and assist in implementation of improvements where necessary

3) Accounting
a) Bookkeeping for select clients
b) Data entry and assembly for personal tax returns

4) Other tasks and procedures as required on an ongoing basis

Skills/Qualifications

• College diploma in business administration would be an asset
• 1 to 2 years’ working within a public accounting firm would be an asset
• 1 to 2 years’ experience in an administrative assistant role plus experience in bookkeeping
• Strong communication skills, both oral & written
• Excellent computer skills, including Word, Excel, PowerPoint, Sage, QuickBooks and CaseWare and some tax software knowledge are an asset
• Ability to develop and maintain good relationships with clients
• Experience managing a variety of responsibilities in a professional manner
• Ability to work under pressure
• Demonstrate flexibility and adaptability in an ever-changing environment
• Ability to plan, organize, manage conflicting deadlines, and set priorities
• Demonstrated ability to work accurately
• General business knowledge
• Ability to work overtime during tax busy season

Additional Information

Job Type: Full-time

Schedule: Monday to Friday

Work remotely: This is not a remote or hybrid role. The role will be onsite in Napanee, Ontario

How to apply here:

If you are interested in a great career opportunity with a growing, flexible and dynamic organization, please apply by sending your cover letter and resume, to [email protected] with subject line “Administrative and Accounting Assistant.”

Welch LLP welcomes and encourages applications from people with disabilities. If you require accommodation during any stage of the recruitment process, please indicate this in your application. Applicants need to make their needs known in advance. We thank all applicants for their interest but only those selected for an interview will be contacted.

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