Human Resources Generalist- Contract

The Belleville Police Service is now accepting applications for the position of Human Resources Generalist for a one-year maternity leave coverage

It is the responsibility of the Human Resources Generalist to provide seamless and efficient human resources support to members for all core HR functions, with a particular focus on recruiting and selection, benefit administration, member injury/illness management, and health and safety. The HR Generalist is responsible for ensuring the operation of the HR unit runs smoothly and effectively to deliver maximum value to the service as a whole.

RESPONSIBILITIES

1. Perform duties in a manner that reflects the Service’s Vision, Mission Statement, and Motto.

2. Operate within the regulations, policies, and procedures established by the Community Safety and Policing Act, the Belleville Police Service Board, and the Chief of Police.

3. Provide support to the Director of Human Resources in all transactional HR functions.

4. Maintain an understanding of and ensure compliance with employment related legislation, and the Belleville Police Service collective agreements, procedures and policies.

5. Assist with and responsible for full cycle recruitment and selection processes including: promote BPS at career fairs; maintain Careers section of the website; utilize and manage the administration of the applicant tracking system; review and revise job descriptions; create and post job postings through the applicant tracking system and with third parties; manage applications; correspond and liaise with candidates and internal members; coordinate and host assessments; schedule appointments; prepare interview questions; interview; check references; write background reports; and prepare offers of employment.

6. Coordinate and conduct orientation and onboarding sessions for new members.

7. Maintain personnel files and records in electronic and paper form. Record and manage member information such as, but not limited to: personal data, compensation, benefits, tax data, attendance, training and onboarding information, and termination information.

8. Administer compensation, pension and benefit plans. Liaise between the benefit carrier and members for inquiries.

9. Manage the member injury/illness and absence reporting processing including but not limited to: ensure proper reporting procedures are followed; ensure correct documentation is received, distributed and reported within procedural and legislated timelines; liaise with member; communicate with supervisor; report to, communicate and liaise with WSIB/LTD; support and facilitate return to work process; maintains records; etc.

10. Manage the pregnancy and parental leave requests according to the collective agreements and legislation, meet with member, prepare summary sheet of compensation entitlement, follow-up with buy-back information and liaise with City of Belleville finance staff as required.

11. Monitor, audit and track sensitive absence information (short term sick leave, family time and compassionate leave). Ensure time and attendance data base entries are accurate and approved by the appropriate supervisor, as applicable.

12. Prepare reports for sick leave, family time usage, recruitment statistics and any other related reports, as requested.

13. Administer the time and attendance database by creating and maintaining personnel records.

14. Create and maintain job descriptions on an ongoing basis.

15. Review, develop, administer and revise (when necessary) human resources policies and procedures.

16. Participate in project work to support various Human Resources and Executive Services initiatives.

17. Assist in the research and development of goals and objectives and make recommendations that will facilitate quality service and compliance, and support continuous improvement initiatives.

18. Act as a resource to the Joint Health and Safety Committee.

19. Liaise with the City of Belleville’s Payroll and Human Resources departments, as required.

20. Retain human resources files and purge as required under the terms of the Belleville Police Service Retention By-Law.

21. Act as a Commissioner of Oaths, as required.

22. Perform other duties as directed, required or assigned by the Chief of Police or designate.

QUALIFICATIONS

Education, Experience and Certifications

Required:

• University degree or College level diploma/certificate in Human Resources Management.
• Completion of or actively working towards a Human Resources Professional Association (HRPA) Certified Human Resources Professional (CHRP) designation.
• Three years of experience in various functional areas of human resources or related field.

Skills and Qualifications

Required:

• Broad working knowledge of administrative practices and procedures for Human Resources policies, programs and processes.
• Knowledge of and ability to interpret relevant employment and labour legislation.
• Familiarity with unions / police associations and collective agreements.
• Discretion, good judgement, and confidentiality in dealing with sensitive and highly confidential issues.
• Strong technology skills – proficient in the use of databases, HRIS systems, Microsoft Office applications, Adobe Pro, and willingness to learn and implement new technology.
• Accurate and proficient alpha and numeric data entry, ability to perform basic calculations for compiling statistics and data analysis.
• Ability to interact diplomatically, tactfully and confidentially with people.
• Excellent interpersonal skills and customer service approach.
• Superior communication skills including listening, speaking, keyboarding, reading, writing and editing ability.
• Thoroughness, accuracy and attention to detail.
• Experience coaching, influencing, mentoring, consulting, and conflict resolution.
• Well-developed time management, planning, prioritization, and organizational skills in order to manage and respond to multiple important requests with deadlines in a fast-paced environment.
• Ability to identify and solve problems, utilize effective analytical reasoning and decision-making skills, act independently and make recommendations.
• Strong initiative, self-motivation and ability to work independently with minimum supervision.
• Ability to collaborate as an effective team member with a result-driven approach.

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