Wellington United Church is a welcoming, faith-centered community committed to living out God’s love through worship, service, and connection. We are seeking a compassionate, organized, and dependable Office Administrator to support the ministry and daily operations of our church. This role is central to the life of the congregation. As the first point of contact for many members, visitors, and community partners, the Office Administrator helps create a warm, respectful, and caring atmosphere that reflects our faith and values. At Wellington United Church we aspire to include and support the full participation of people of all diversities in all aspects of the life and work of our ministry.

Position Details

• Hours: Monday to Thursday, 9:00am start

• Total Hours: up to 13.5 hours per week

• Salary: paid monthly, commensurate with experience

• Start Date: To Be Determined • subject to a 3-month probation period

Role Overview

The Office Administrator supports the ministry of the church by providing administrative, communication, and facility-coordination support. This position works closely with ministry staff, volunteers, and committees to ensure the smooth functioning of church life and to help share information clearly and thoughtfully within the congregation and beyond.

Key Responsibilities

Hospitality

• Greet visitors, answer phones, and respond to inquiries with kindness and professionalism that helps create a welcoming church office
• Exercise discretion in handling confidential personal information

Office Administration

• Retrieve mail and respond to incoming calls, emails and other correspondence
• Provide administrative support to all staff, and Church Council Chairs
• Manage office supplies and equipment • Keep office clean and tidy
• Provide administrative assistance to church groups such as the Church Council, U.C.W.

Facilities & Community Use

• Coordinate and monitor all room rentals and bookings, ensuring no double bookings, completing and filing rental agreements.
• Coordinate room bookings for church teams and programs
• Support the respectful and responsible use of church space

Worship & Communications

• Prepare weekly worship materials, bulletins, and announcements
• Assist in sharing church news and events through print, email, electronic sign, social media (including Facebook), and the website
• Create posters and promotional materials using in-house software that invite participation and connection

Records & Congregational Care

• Prepare certificates and documentation for baptisms, memberships, and special services
• Assist with newsletters, mailings, and the Annual Report
• Assist with the completion of yearly UCC statistics

Qualifications & Gifts

• Strong communication and organizational skills
• Proficient written and oral communication skills
• Proficient using MS Office (Word, PPT, Excel, Publisher, OneDrive), Google (Gmail, Shared Calendar, Contacts), Zoom, ViPlex
• Able to attend to administrative details, independently, while exercising good judgment in keeping groups informed (Church Council, Council Teams, Bookkeeper, and Treasurer)
• Able to meet internal and external deadlines on a daily, weekly and annual basis
• A caring, respectful approach to working with people of all ages and backgrounds
• Ability to handle sensitive information with discretion and integrity
• Working knowledge of social media platforms, such as Facebook etc.
• A desire to support the mission and ministry of Wellington United Church

Accountability

• The Office Administrator is accountable to the Minister and the Ministry and Personnel Team
• Will be required to sign and adhere to a Code of Conduct, Confidentiality Agreement, and Anti-Bullying and Harassment Agreement
• Position dependent on completion of a satisfactory vulnerable sector police record check