Job Post

Finance & Office Administrator

Posted on February 9, 2024

The County Foundation is one of 201 community foundations across Canada, offering collaborative leadership and funding to support initiatives that benefit our community.  Our ongoing work as an asset-builder and grant-maker provides a strategic perspective from which to see trends, challenges and connections in our community.  The County Foundation has 3 core activities:

·         Vital Signs Data – producing vital signs reports to inform decision making related to community well being

·         Funds & Grants – creating funds for charitable purposes and helping to distribute grants in the community

·         Collaborative Action – working with partners to support positive, community-led action in PEC

Our mission is to inspire giving, facilitate grants, and support collaborative action to address identify community needs by linking a caring community with causes that matter.

The County Foundation continues to grow and has a new position for a Part time (11.5 – 18 hours per week) Contract Finance & Office Administrator.

Compensation range is: $25.00 – $32.00/hour (based on experience)

Part-time position: 1.5-2.5 days/week – 11.5-18hrs/week

Remote or hybrid working environment

Reporting to the Executive Director, the key responsibilities are:


  • Maintain accurate and up-to-date records of The County Foundation’s accounts and funds using internal software.
  • Perform regular reconciliation of financial transactions to ensure accuracy and completeness.

Financial Reporting:

  • Generate monthly, quarterly, and annual financial reports for internal and external stakeholders.
  • Collaborate with the Executive Director (ED) to provide financial insights and support decision-making.

Budget Development:

  • Assist the ED in developing budgets for various projects and organizational activities.
  • Monitor budgetary performance and provide analysis on variances.

Payroll Management:

  • Oversee the payroll process, ensuring timely and accurate payments to employees.
  • Address payroll-related inquiries and resolve any discrepancies.

Regulatory Compliance:

  • Prepare and submit annual filings to the Canada Revenue Agency (CRA) in a timely manner.
  • Handle Harmonized Sales Tax (HST) and payroll remittances in accordance with regulatory requirements.

Accounts Payable and Grants:

  • Process payments for invoices, grants, and other financial obligations.
  • Coordinate with vendors, grant recipients, and internal stakeholders to facilitate efficient payment processes.

Charitable Tax Receipts and Fund reporting:

  • Issue and track charitable tax receipts to donors
  • Issue fund reports to fund holders

Internal Record Keeping:

  • Maintain organized and comprehensive internal financial records for audit and reference purposes.
  • Implement and improve internal controls to safeguard financial assets.

Board and Committee Support:

  • Provide administrative support for Board and Committee meetings by assembling packages and scheduling meetings


Skills & Qualifications for the position are:

  • Financial Competency: Possess a high degree of financial competency and a strong understanding of accounting principles.
  • Bookkeeping and Reporting: Demonstrated experience in bookkeeping and financial reporting. Proficient in using internal financial software for accurate record-keeping. Knowledge of Foundant Community Suite would be an asset.
  • Regulatory Knowledge: Familiarity with CRA reporting requirements, HST regulations, and payroll remittance procedures.
  • Proven experience in financial administration and bookkeeping.
  • Strong analytical and problem-solving skills.
  • Excellent attention to detail and accuracy.
  • Effective communication and collaboration skills.


How to apply:

If you are interested in learning more about this position, we would love to hear from you.  Please send your resume to Dominique Jones, Executive Director, The County Foundation –

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